Quicker Better Meetings Course
- 1 day
- Full time
- Public | Classroom
This one day Quicker Better Meetings Course is suitable for anyone involved in running effective meetings, facilitating groups or running teams.
It will help you understand how groups work and give you the skills and techniques to manage meetings (where you are chair) and facilitate meetings (where you are not).
- Facilitate meetings more efficiently
- A look at personal style and what works
- To understand the dynamics of managing meetings
- How to maintain control under pressure
- To identify games played during meetings
- And develop strategies to stop them
- To practice skills and techniques
- To build self-confidence
- Meeting Dynamics
A quick review of the way communication happens face-to-face which will give people an overview of how they are affected by words, tone, cadence, non-verbal communication (including body language, environment, feelings, history, distractions, etc).
- Impact of Body Language in Meetings
This is a simple exercise that demonstrates how body language affects facilitation and running meetings, and also the power that the listener has over the speaker.
- Meetings Communication Cycle
This is a look at how to complete an effective communication by taking responsibility for the whole cycle – Thought – Spoken – Heard – Understood – Agreed – Implemented.
People will be asked to identify specific people situations and meetings where they can predict that things will go wrong (in other words, where they fall off the cycle).
- Managing Meetings Tools
I’ve Noticed that -This technique can be used to effectively head off difficulties and delays that you can see coming.
- Raising or Lowering your Meetings Profile
Here we do some work on changing the way you hold yourself in relation to others, and how that can quickly change the direction or outcome of a meeting.
- Building on Meetings Ideas
In this set of exercises participants learn to effectively facilitate ideas that are put up for discussion. In particular they will work on the skill of passing the responsibility for action to the most appropriate person at the meeting, even if that person is resistant to taking it on.
- Lowering the Heat of a Meeting
This is a core facilitation skill to take argument and turn it into discussion. We look at de-fusing difficult conversations or potential arguments. This facilitation tool can be used to calm down difficult confrontations. It is very useful for moving meetings forward and has the added advantage of giving the person using it a sense of control over what can feel like very difficult meetings.
- You, I, We
How to deal with blame and conflict. This is a facilitation skill that uses the different effects of using You, I or We statements in order to get away from blame and making someone wrong. This helps people get to a place where they can mutually find solutions.
It also looks at the consequences when people store up resentments instead of dealing with difficulties in the moment (or near enough to the moment so it doesn’t end up in the festering storehouse!).
- Emotion vs Objectivity
A facilitation exercise to demonstrate the difference between an emotive response and an objective one, even to a topic which may be contentious or challenging.
The technique used here helps to ground an over emotional or un centred person and to separate out from the other person’s emotion what’s really going on.
- Giving bad news
How do you give bad news, which could create an emotional response?
Bad news can often be given as ‘good news’ by taking out the emotions, defensiveness and negative judgements. Facts are presented without an emotional spin.
- Managing Meetings – The View from over there
A quick exercise that looks at seeing things from ‘the other side’
This capability can make running effective meetings much easier, when people are able to understand where other people are coming from, rather than trying to convert them to their own ideas first.
- Meeting Dynamics
Meetings can have a life of their own! In most environments people will come in with their own agendas. These agendas are neither right nor wrong, but they will impact on how the meetings go.
In this section we explain the dynamics that are at work in meetings.
We will cover things that are often said and how to deal with them, roles that people take or are given and how they can work for or against ‘good meeting’, and a set of ‘Fight Fair Rules’ to enable productive and fair meetings
- Meeting Games People Play
Either consciously or sometimes deliberately people will play games at meetings. Once these games are identified they can be defused and dis-empowered by the simple technique of letting everyone know that they are being played.
Here we work with a technique called levelling, which is more or less guaranteed to move things on.
- Working to an meeting’s agenda
Even if you don’t keep meetings to the exact timings, it does help to set a specific amount of time to each agenda item. When you see yourself running over time, the time keeper (another good role!) can mention it and set another amount of time for continued discussion. It is far better to spend more time on an issue, than try to get through everything just for the sake of getting through everything on the meeting’s agenda.
- Project Meetings
This exercise that looks at commitment vs. lip service and exactly how you create “buy-in”, and also how you can break through or get around stuck thinking. This is a valuable facilitation tool to be used for any kind of situation where there is a blockage or simply where things aren’t getting done as effectively as they could be.
- 30 Second Influencer
A tool to help people get a powerful message across in 30 seconds. It can also be used to help people cut out some of the fluff and padding when giving what they think is an uncomfortable message.
- Mucking about with Managing Meetings Issues
In the final section of the Facilitation and Better Meetings Training Course we ask participants to work with a current meetings issue. We set up each issue to be replayed, we recreate the exact difficulty the participant had, and then work to get a more satisfactory outcome for each situation.
Within the constraints of a one-day workshop, there may not be time for all participants to play out their individual issues; we therefore look for the most useful issues to play out first.
- Quicker Better Meetings Action Plan
Participants will be asked to make a declaration of some short-term goals and long-term issues including two or three things from the Quicker Better Meetings Training Course that they can put into practice immediately.