The University of Warwick are recruiting a Senior Finance Officer to work within their Doctoral College department at The University of Warwick. This role can be offered as 0.8 FTE 29 hours per week over 4/5 days or Full time option.

The ideal candidate will hold an Association of Accounting Technician qualification (AAT) minimum level 3 with a desire to progress to full CIMA/ACCA qualification.

Your role as Senior Finance Officer will be to proactively manage a portfolio of externally funded training grants and studentships from acceptance to closure including budget forecasting, recruitment planning, identifying and maintaining action plans to deal with issues and ensuring the completeness and accuracy of claims and invoices.

Duties and Responsibilities

Financial management

Monitor expenditure on all programmes, advising of any forecasted under or overspends, suggesting and facilitating corrective action.

• Reconcile complex training grants on a quarterly basis, investigating any incorrect postings and variances to budget. Reviewing expenditure to ensure eligible and complaint with funder rules.
• Liaising with management teams to provide financial cost forecasts to support key decision making.
• Review of profiling of budget on SAP and ongoing maintenance of budgets and forecasts in system, liaising with the department over changes and documenting as appropriate.
• Ensure grant claims are finalised in a timely manner, and that all required documents and audit trail is archived and kept as per policy.
• Prepare and submit reconciliations, claims and invoices.
• Maintain complete, accurate and auditable working papers supporting claims and invoices
• Correct mis postings/remove ineligible spend in a timely manner where identified.
• Knowledgeable on funder rules including effectively advising departments on application of these, and identifying and proposing solutions to related issues , escalating to Finance Managers as necessary; keeping up to date with changes and communicating these, and the implications of them, to internal stakeholders as appropriate.
• Understand and interpret complex contracts and funders rules.
• Support the Finance Manager to establish and maintain good working relationships
• Support the Finance Manager in acting as a central point of contact.
• Undertake quarter end routines such as income reallocation journal.
• Support the Finance Manager in FCCG reporting.
• Set up TGs on SAP finance system.
• Liaise with research and Impact Services.
• Monitor TGs which have ended.
• Maintain an action plan for projects codes.
• Ensure all required documents and audit trail is archived.
• Support the Finance Manager and Management Accountant to arrange audits and prepare documentation for these.
• Respond in a timely manner to basic audit queries from external or internal auditors.
• Management Information; Reporting and Process developments •

Pro-actively identify and notify Finance Manager of any potential improvements to processes or procedures.

• Support the Finance Manager to implement improvements to financial and management systems (maximising use of SAP and other IT) and with the development of reporting for Training Grant finance.

Job Types: Full-time, Permanent

Pay: £30,505.00-£33,882.00 per year

Benefits:

• Company pension
• Health & wellbeing programme
• On-site gym
• On-site parking
• Sick pay

Schedule:

• Monday to Friday

Application question(s):

• Do you have experience of using SAP or SITS?
• Are you AAT level 3 qualified?

Experience:

• Accounting: 1 year (preferred)

Work Location: Hybrid remote in Coventry

Application deadline: 02/03/2025