Skills4 Pharmacy is an experienced Apprenticeship & Skills Bootcamp Training Provider dedicated to initiating and furthering the careers of Pharmacy Assistants, Pharmacy Technicians, Science Manufacturing Process Operatives, Science Manufacturing Technicians and Team Leaders/Supervisors.

Since 2015, Skills4 Pharmacy has provided high-quality, in-depth and supportive training programmes to learners, carried out by an experienced and specialist learning and teaching team.

Skills4 Pharmacy are proud to announce that we were the first training provider accredited against the new Level 2 apprenticeship standard and GPhC’s requirements.

We are proud to be rated as good by Ofsted (2023), with Skills4 Pharmacy being in the top 1% of Independent Training Providers to have achieved an outstanding grade for behaviours and attitudes.

Title : Compliance Officer

Reports to : Project and Compliance lead

Location : Hybrid/Office

Hours per week : 37.5

Annual salary: £24,000 to £27,000 depending upon experience

Pay Band : Band 3

Contract : Permanent

Important Information

All appointments at Skills4 Pharmacy are subject to clearance by the Disclosure & Barring Service and to identity & qualification checks.

Please be aware that all shortlisted candidates will be subject to an online check.

JOB PURPOSE

As a Compliance Officer, you will be responsible for checking the accuracy and efficient management of learner data, compliance with ESFA (Education and Skills Funding Agency) regulations, and supporting internal audits and reviews.

Your role will be pivotal in ensuring that all learner and financial data submitted is in line with funding body requirements, ensuring funding is maximised, and ensuring that our company adheres to all relevant compliance standards.

You will work closely with colleagues across the organisation, including the management team, to support delivery and maintain high standards of performance.

MAIN DUTIES AND RESPONSIBILITIES

Compliance Monitoring

• Monitor adherence check on learner records to funding eligibility criteria and ensure that the funding claims process is carried out efficiently.
• Work closely with internal teams to identify and resolve any compliance issues, such as learner eligibility, delivery evidence, or documentation gaps.
• Advise and support internal staff on funding rules and compliance requirements.
• Monthly input and update learner data into the ESFA Provider Data Self-Assessment Tool System (PDSATS) tool to ensure accurate reporting and self-assessment of apprenticeship delivery and funding compliance.
• Use PDSATS to check and validate apprenticeship funding claims, ensuring they are accurate, complete, and meet all ESFA requirements, adding annotations to the PDSATS report of any rational for the data shown or corrective action taken in if noncompliance is identified.
• Assist with audits, reviews, and inspections (internal and external), including preparing data and documentation for compliance reviews.

Internal Audit Support

• Assist with the preparation of internal audits and audits by funding bodies.
• Ensure that all learner documentation, evidence, and enrolment details meet the requirements set out by the ESFA.
• Support the continuous improvement of internal audit processes and assist in implementing any corrective actions where necessary.

Reporting & Analysis

• Produce regular reports on learner progress, funding utilisation, and performance against ESFA targets.
• Provide accurate data analysis to inform decision-making and strategic planning.
• Support in the production of accurate data returns (e.g., ILR, Funding Claims) and help drive the completion of government funding targets.

Policy & Procedure Development

• Contribute to the creation and updating of compliance policies and procedures to ensure ongoing compliance with ESFA regulations.
• Stay updated on changes to government funding rules, apprenticeship funding, and other training-related policies.
• Ensure that best practices are followed to maintain funding compliance.

Training & Support

• Provide training and support to staff in relation to compliance, funding rules, and the use of the MIS system.
• Deliver relevant training for new staff or to address changes in funding rules or procedures.

Supporting Data Processing

Supporting MIS team during high submission periods with the entering, updating, and maintaining our learner records at all stages of the learner journey.

• Ensure accurate and timely data entry into the MIS systems for apprenticeships and skills bootcamps.
• Provide reports to the senior management team on learner progress, funding claims, and other key performance indicators.
• Generate and submit monthly, Quarterly, and annual data returns for the ESFA, ensuring compliance with all deadlines.
• Responsibility for processing learner changes, tutor allocations and employer updates.
• Supporting with the administration of learners programmes.
• Maintaining or update our End Point Assessment learner data.
• Processing the timely registration of learners with the awarding organizations and End point assessment organisations.

QUALIFICATIONS AND/OR EXPERIENCE REQUIRED

Experience

Experience of data entry on a MIS system or prior experience using PDSATS software - essential

Knowledge and experience in administering apprenticeships - desirable

Working knowledge of apprenticeships, ASF and Skills bootcamp funding rules - desirable

Experience in a similar role in the independent training sector - essential

Competencies and values

(all essential)

Strong knowledge of apprenticeship funding rules

Excellent communication skills with colleagues at all levels

Excellent IT skills -MS Excel/Word

Organised and self-reliant

Personable and engaging

Enthusiastic and professional

Driven and ambitious

Excellent attention to detail

Safeguarding

(all essential)

Displays commitment to the protection and safeguarding of all learners and staff

Has up-to-date knowledge and understanding of relevant legislation and guidance in relation to working with, and the protection of, children and vulnerable adults.

Will co-operate and work with relevant agencies to protect children and vulnerable adults.

BENEFITS

• Full induction and training programme
• 25 days holiday + bank holidays
• Company pension scheme
• Company laptop and mobile
• Death in service benefit
• Birthday voucher
• Employee Assistance Programme

Job Type: Full-time

Pay: £24,000.00-£27,000.00 per year

Benefits:

• Work from home

Schedule:

• Monday to Friday

Experience:

• data entry on MIS system/PDSATS: 1 year (required)
• administering apprenticeships: 1 year (preferred)
• similar role in training sector: 1 year (preferred)

Work Location: Hybrid remote in Preston PR2 9YW