Job Title: Company Secretarial Assistant

Location: Stirling Square, London. We offer a range of hybrid and flexible working arrangements - please speak to your recruiter about the options for this particular role.

Salary: £43,000 + depending on experience

What you 'll be doing:

Compliance & Governance

• Maintain statutory registers and ensure timely filings with Companies House
• Support corporate compliance processes, including document signing and regulatory updates
• Stay informed on statutory and regulatory requirements

Board & Meeting Support

• Organise subsidiary board meetings, including agenda preparation, document distribution, and drafting minutes
• Coordinate board approvals for statutory accounts and liaise with directors, auditors, and preparers for filings
• Stakeholder & Document Management
• Review sections of UK subsidiary statutory accounts and provide feedback
• Support company rationalisation, liquidation processes, and wind-down actions
• Prepare corporate authority documents (e.g., Powers of Attorney) and manage execution, notarisation, and legalisation as needed

Process Improvement & Projects

• Assist with process enhancements, new initiatives, and resolving legacy matters
• Support corporate governance projects and ad hoc team initiatives

Listed Entity & Corporate Governance

• Assist with disclosure processes related to listed markets and AGM activities
• Help maintain corporate governance content on company web pages

General Administration

• Manage subsidiary records and process department purchase orders, invoices, and payments

Your skills and experiences:

Essential

• Newly qualified or currently studying towards a Chartered Governance Institute (CGI) qualification
• Proactive approach to tasks, with the ability to prioritise, anticipate issues, and meet deadlines
• Well organised, able to work under pressure, particularly in areas such as compliance, commercial transactions, or mergers and acquisitions, which may have time-sensitive requirements

Desirable

• Familiarity with company secretarial functions and the requirements of Companies House
• Understanding of subsidiary company management and compliance

Benefits:

As well as a competitive pension scheme, BAE Systems also offers employee share plans, an extensive range of flexible discounted health, wellbeing and lifestyle benefits, including a green car scheme, private health plans and shopping discounts - you may also be eligible for an annual incentive.

The Legal Company Secretariat Team:

This is an exciting opportunity to join the Legal Company Secretariat team at Head Office, reporting to the Senior Assistant Company Secretary. You will play a key role in supporting the management of BAE Systems group subsidiary entities, ensuring compliance with legal and regulatory requirements.

This role is ideal for a junior professional looking to develop their career within a Company Secretariat team, particularly someone with excellent administrative skills, ideally within a legal function. You will liaise with senior stakeholders, including subsidiary directors, and interact with external organisations such as Companies House, auditors, HMRC, law firms, banks, and registrars.

Why BAE Systems?

This is a place where you’ll be able to make a real difference. You’ll be part of an inclusive culture that values diversity, rewards integrity, and merit, and where you’ll be empowered to fulfil your potential. We welcome candidates from all backgrounds and particularly from sections of the community who are currently underrepresented within our industry, including women, ethnic minorities, people with disabilities and LGBTQ+ individuals. We also want to make sure that our recruitment processes are as inclusive as possible. If you have a disability or health condition (for example dyslexia, autism, an anxiety disorder etc.) that may affect your performance in certain assessment types, please speak to your recruiter about potential reasonable adjustments.

Please be aware that many roles at BAE Systems are subject to both security and export control restrictions. These restrictions mean that factors such as your nationality, any nationalities you may have previously held, and your place of birth can restrict the roles you are eligible to perform within the organisation. All applicants must as a minimum achieve Baseline Personnel Security Standard. Many roles also require higher levels of National Security Vetting where applicants must typically have 5 to 10 years of continuous residency in the UK depending on the vetting level required for the role, to allow for meaningful security vetting checks.

Closing Date: 14th March 2025

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