RAND is a not-for-profit research institute with over 30 years of experience in conducting policy research for governments, international organisations, research councils, charitable foundations, and other organisations. We believe that good research helps shape sound answers to pressing societal challenges, ultimately making communities safer and more secure, healthier and more prosperous in the future. RAND Europe has approximately 180 staff across offices in Cambridge, Brussels, and the Netherlands.

We are looking to recruit an Administrative Assistant to support the Employment, Education and Skills Group (EES), the Science and Emerging Tech Group (SET) and Administration Co-Ordinator by providing comprehensive administrative support to the research team and senior leaders, ensuring smooth operations across multiple areas.

Key responsibilities

Diary and Meeting Management

• Assist with diary management, including the arrangement and management of meeting invitations for EES & SET group meetings and for group leaders.
• Manage logistics for meetings: book rooms, ensure all details are in relevant diaries, ensure agendas are prepared, note-taking at meetings, follow-up on action points, and remind chairpersons of their roles.
• Organise on-site and off-site team and project meetings, including away days, and coordinate associated logistics such as booking venues and organising catering.

Project Administration

Provide administrative support for research projects, working approximately 40% of time on client billable projects, including but not limited to:

• Scheduling interviews, focus groups, and workshops, organising site visits, etc.
• Managing related financial claims
• Handling scanning, printing, and voucher purchasing
• Administration of questionnaires, distribution and collection of and inputting responses and scores into a database
• Proofreading and formatting of project reports

Travel and Itinerary Arrangements

• Arrange and manage travel and itineraries for research team members, including booking transportation, flights, and accommodations, and compiling necessary documentation.

Research Team Administrative Support

• Complete and manage expense forms for EES & SET senior leadership teams.
• Manage and oversee the scheduling and preparations related to the company’s staff induction process and coordinate regular updates of team induction materials.
• Contribute to marketing budget management and manage team input for quarterly induction sessions.
• Proofread and format proposals.
• CRM updates.
• Ensure completion of team Data protection requirements.

Corporate Administrative Support

• Provide support to corporate initiatives (e.g. ethics committee), managing meeting administration, preparing and following up on agendas and minutes.
• Cover reception duties when needed.
• Comply with all company policies and participate in ad hoc duties as required.

Communication and Coordination

• Liaise with external visitors and clients, providing logistical support.
• Handle confidential and sensitive information with discretion.

Requirements

• Experience in a dynamic administrative role supporting various organisational levels, with the ability to handle confidential information appropriately.
• Excellent communication skills, both written and verbal, with proficiency in Microsoft Office Suite, particularly Word, Outlook, PowerPoint, and Excel.
• Strong organisational skills, with the ability to prioritise and manage multiple tasks efficiently.

Benefits

• Pension - 8% Employer contribution;
• 33 days holiday allowance, including the Bank Holidays;
• Annual salary review;
• BUPA medical insurance;
• Generous company sick pay;
• Enhanced family friendly policies;
• Group income protection scheme;
• Group life assurance;
• Compassionate leave;
• Flexible working arrangements;
• Learning and development opportunities;
• Employee wellbeing training and support;
• Fresh fruit every day;
• Free on-site parking;
• Cycle to work scheme;
• Access to company bikes;
• Service awards.

Salary

£25,000 - £27,500 DOE

How to Apply

If you believe you are suited to the above role, please submit an application comprising of a CV and covering letter. The deadline for applications is 6 April 2025.

If you have not been contacted within 30 days of application deadline, please assume your application has not been successful.