JOB TITLE: HR Compliance Administrator

REPORTING TO: HR Compliance Manager

LOCATION: Hybrid/ London Head Office, WBC

CONTRACT: Permanent

SHIFT PATTERN: Monday to Friday

SALARY: Competitive

ROLE OVERVIEW AND PURPOSE

We are looking for an organised and detail-oriented HR Compliance & HRIS Administrator to support our HR Compliance and HR Systems functions. This role plays a key part in ensuring HR processes run smoothly, supporting compliance with UK and Ireland employment legislation, and maintaining HR system data integrity.

You will work closely with the HR Compliance Manager, IT teams, and HR stakeholders, assisting with Right to Work checks, vetting processes, audits, system administration, and reporting. As a super user for our HRIS (Oracle – TMG), you will also provide administrative support, system testing assistance, and user guidance.

This role is ideal for someone who is highly organised, proactive, and eager to develop their HR and systems knowledge, with strong administrative skills and the ability to work effectively in a fast-paced environment.

KEY RESPONSIBILITIES

HR Compliance Support

• Assist with the Right to Work renewal process, including issuing letters, ECSchecks, and Deed Poll verifications.
• Support the management of system access for platforms such as Right to Work, Vetting, and ISIM.
• Monitor and track vetting applications, ensuring compliance within 10 & 12-week timeframes.
• Assist with internal audits, collating necessary documentation to meet compliance requirements.
• Help review and update policies and procedures to align with legislative changes.

HR Systems & Data Administration

• Provide system support and guidance as a super user for Oracle (TMG).
• Monitor and review data quality in TMG, ensuring accuracy and compliance.
• Assist with bulk data uploads for changes to terms and conditions.
• Support system testing for TMG updates, patches, and new implementations.
• Review the TMG dashboard daily, flagging and assisting with resolving system errors.
• Provide basic training and user support to team members for Right to Work, TMG, and Vetting processes.
• Help in designing new process guidelines for HR and systems administration.

HR Administration & Benefits Support

• Assist with the administration of Group Benefit Schemes, liaising with the Company Broker.
• Process and approve requests under the Cycle to Work scheme.
• Assist with Long Service Awards, issuing letters where required.
• Support the BIDs Team by collating and providing data and statistics.
• Ensure HR files and records comply with data retention policies.
• Process purchase orders for HR suppliers and maintain vendor records.

General HR & System Support

• Assist with internal and external audits, ensuring all required documentation is prepared.
• Support general HR compliance and HR system queries.
• Provide holiday cover for the Recruitment Administrator when needed.

REQUIRED SKILLS AND EXPERIENCE

• Previous experience in an HR or administrative role (HR Compliance or HRIS experience is advantageous but not essential).
• Basic knowledge of UK employment law, Right to Work, DBS, and vetting regulations (training will be provided).
• Experience using Oracle (or a similar HR HCM system) is beneficial but not required.
• Strong administrative skills, with the ability to manage data and documentation effectively.
• Intermediate to advanced Microsoft Excel and PowerPoint skills.
• Strong attention to detail, organisational skills, and the ability to work independently.
• Excellent written and verbal communication skills.
• A proactive and problem-solving mindset, with the ability to manage multiple tasks in a fast-paced environment.

Benefits

We’re proud to offer a great range of benefits including:

• 24/7 GP: Both you and your immediate family can speak to a UK-based GP from the comfort of your own home
• Mental Health support and Life Event Counseling
• Get Fit Programme
• Financial and legal support
• Cycle to work scheme
• Access Perks at Work, our innovative employee app where you can find:
• Perks: discounts, gift cards, cashback, and exclusive offers
• Life: Search for resources and tools on topics ranging from family and life to health, money and work
• Support: Online chat or telephone service for urgent support in a crisis

For more information about ABM’s benefits, visit our careers page

ABOUT US

ABM is one of the world’s largest providers of integrated facility services. A driving force for a cleaner, healthier, and more sustainable world, ABM provides essential services that improve the spaces and places that matter most. ABM offers a comprehensive array of facility services that includes cleaning, engineering, parking, electrical & lighting, energy solutions, HVAC & mechanical, security, and mission critical solutions. ABM delivers these custom facility solutions to properties across a wide range of industries – from commercial office buildings to schools, airports, hospitals, data centres, manufacturing plants and distribution centres, entertainment venues and more. In the UK we’re proud to service icon sites across the country with more than 10,000 team members. For more information, visit www.abm.co.uk.

ABM are committed to employment practices that promote diversity and inclusion in employment regardless of age, disability, gender reassignment, sex, marriage and civil partnership status, pregnancy and maternity status, race, religion or belief. We are proud members of the Armed Forces Covenant Employer Recognition Scheme.