Job Summary
We are seeking a dedicated and experienced Construction Office Manager to oversee all aspects of the office administration for our busy civil engineering and construction department. You will be responsible for overseeing the daily administrative operations of the department, ensuring efficient office procedures, compliance with industry regulations, and smooth coordination between different departments. The role involves managing office supplies, supporting HR functions, liaising with suppliers and subcontractors, and assisting project teams with documentation and compliance requirements. This role requires effective communication with various stakeholders, including clients, subcontractors, and suppliers.

Key Tasks and Responsibilities

Office Administration:

• Manage and oversee the smooth running of the office, ensuring a productive work environment.
• Maintain office supplies, equipment, and facilities, ensuring everything is functional and well-stocked.
• Coordinate office maintenance, including liaising with external service providers.

HR and Payroll Support:

• Assist in the recruitment process, interview coordination, and onboarding.
• Assist with payroll preparation by providing relevant data (attendance, absences, leavers etc.)

Financial Administration:

• Support invoicing, accounts payable/receivable, and liaise with finance teams to ensure timely payments.
• Ensuring purchase orders are raised correctly for each job.
• Monitor office budgets and expenses
• Assist in preparing financial reports and tracking project expenses

Fleet Compliance:

• Co-ordinating with the Transport team to ensure our commercial and vehicle fleet is compliant and well maintained.

Project Support & Documentation:

• Manage document control, ensuring proper filing and distribution of project-related documents.
• Assist in the preparation and submission of tenders, contracts, and compliance documents.
• Coordinate with site managers and engineers to track project progress and requirements.

Communication & Coordination:

• Act as the central point of contact for internal and external stakeholders.
• Coordinate meetings, prepare agendas, and manage correspondence.
• Support the senior management team in administrative and operational tasks.

Requirements

The ideal candidate will have:

• Proven experience as an Office Manager, Administrator, or similar role in the construction or civil engineering industry.

Skills and Abilities:

• Strong knowledge of office management procedures and basic accounting principles.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and office management software. Including good working knowledge of excel, spreadsheet formulas and v-look up etc.
• Familiarity with construction documentation, compliance, and health & safety regulations is highly desirable.
• Excellent organisational and multitasking skills.
• Strong communication and interpersonal abilities.
• Ability to work independently and solve problems efficiently.
• Able to work to deadlines, within a busy environment.

Systems:

• Excellent computer skills, particularly with Excel and Microsoft Outlook.

Qualifications:

Full UK Driving Licence and own transport due to office location

Job Type: Full-time

Pay: £27,000.00-£30,000.00 per year

Benefits:

• Free parking
• On-site parking

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to commute/relocate:

• Wrotham TN15: reliably commute or plan to relocate before starting work (required)

Licence/Certification:

• Driving Licence (preferred)

Work Location: In person

Reference ID: Construction Office Manager