Office Coordinator – Wallingford House, Wallingford. (Part Time)

We are now looking for an Office Coordinator to join our team on a part time basis (20 hours) in Wallingford, Oxfordshire. This is an excellent opportunity for someone who has previously worked in a similar role and is looking to develop
their experience, whilst being a part of an innovative and global organisation.

Who is MMR?
MMR is an independent, global consumer and sensory research agency specialising in food, drink, personal and household care research. We are industry leaders, guiding best in class innovation for our clients - partnering with over 50% of the top 100 global food and drink brands. Our team of over 900 highly engaged, multi-disciplined employees are primarily dynamic research professionals, sensory experts and data scientists. We boast a true global reach with offices in Wallingford (near Oxford), London, New York, Shanghai, Singapore, Mumbai, Sao Paulo, Cali (Colombia), Bangkok, Durban, Johannesburg and
Amsterdam.

What makes MMR special?

We are a “people first” company that prides itself on collaboration, honesty and mutual trust. Don’t take our word for it though, check us out on Glassdoor. You’ll see we’re currently rated at 4.7 out of 5 as an employer destination and a
massive 97% of our employees would recommend working for us to a friend. Add to that 99% of our people approve of our CEO and you a general feel of what it means to be part of the MMR family.

Responsibilities:

Reception

• Greet visitors on arrival at Reception and issue visitor’s passes
• Manage Conference room bookings
• Organise refreshments for Conference Room meetings if required
• Answer switchboard calls and forward messages
• Deal with incoming and outgoing post / deliveries
• Maintain the postage spreadsheet
• Organise staff parking permits

General Office Management

• Maintain ground floor kitchen supplies
• Wash, dry and change hand and tea towels in all kitchens
• Order stationery when required
• Organise any onsite contractor work needed
• Manage Wallingford House cleaning and liaise with the cleaning company
• Liaise with the cleaning company for the two Wokingham sites if needed
• Assist with any office management issues for both Wokingham sites and the Nottingham office as required
• Issue Wallingford House keys, alarm and door fobs to staff
• Provide training on locking up procedures

Travel

• Organise travel arrangements for the Chairman (e.g. flights, hotels, trains,
  taxis and airport parking) and book via our corporate travel agents or directly with suppliers

Health and Safety

• Carry out weekly fire alarm tests
• Be responsible for Fire Marshal, Fire Co-ordinator and Site Health & Safety
• Provide a Health & Safety induction (fire procedure, first aid) to new joiners at Wallingford House
• Complete Personal Emergency Evacuation Plans (PEEPs) for Wallingford House when required
• Assist other sites with PEEPs or direct to managed office/client site contacts.
• Find volunteers and organise Health & Safety training for global sites e.g. First aid, Fire Marshal
• Organise site risk assessments and liaise with site management companies
• Organise testing / assessments for UK sites to meet Health & Safety requirements e.g. Portable Appliance Testing, Legionella risk assessments
• Deal with Display Screen Equipment (DSE)/Workstation assessments sent to the Office management inbox e.g. give advice, order equipment or escalate to line manager.
• Forward the maternity risk assessment template to Line Managers when required.
• File completed assessments and diarise review dates. Remind Line Managers when reviews are due.
• Help create Health & Safety policies, templates and training documents if required
• Maintain site Health & Safety files on Teams
• Gather information and maintain the Global Health & Safety information spreadsheet

Requirements

• Excellent written English and a working knowledge of Microsoft Office
• Good customer service skills both face to face and over the telephone
• Good communicator with positive ‘can do attitude’, approachable and confident manner with all colleagues
• Good attention to detail and organisation skills
• Can prioritise their own workload
• Live within commutable distance from Wallingford, Oxfordshire

Benefits