Job number

NAT01935

Faculties

Faculty of Natural Sciences

Departments

Department of Mathematics

Salary or Salary range

£ 45,700 - £55,240 per annum

Location/campus

South Kensington Campus - On site only

Contract type work pattern

Full time - Open ended

Posting End Date

9 Apr 2025

About the role

The Mathematics Department is seeking an Executive Assistant and Office Manager. This pivotal role offers you the chance to work closely with the departmental management team, human resources teams, as well as research services and faculty staff to support staff across all job families. As Executive Assistant and Office Manager, you will lead human resources administration for the department, provide executive support to the Head of Department, manage the Central Office team, and undertake project work.

What you would be doing

Here are some examples of what you would be doing in the role:

• Leading on all human resources administration for the department and work closely with central and faculty human resources teams to ensure all processes are appropriately managed.
• Providing comprehensive executive support to the Head of Department, including diary management and being the first point of contact.
• Providing secretarial support for meetings, committees, and events led by the Head of Department.
• Line managing the Central Office team and supporting their learning and development and successful administration service delivery.
• Providing comprehensive secretarial support to the department’s Equality, Diversity, and Inclusion network, including as professional lead on the Athena SWAN award application.

What we are looking for

• Substantial experience in a similar or related Executive Assistant type role, demonstrating development through involvement in a series of progressively more demanding roles.
• Experience of human resources policies and procedures, including recruitment and selection.
• Experience of line managing administrative staff.
• Good working knowledge of Microsoft 365 (Outlook, OneDrive, Teams, SharePoint, Power Apps, Word, Excel, PowerPoint) and management information packages, such as Oracle.
• Excellent administrative skills such as minute taking, planning and organisation, communication with staff at all levels, maintaining a high level of accuracy, arranging and managing events.

What we can offer you

• Extensive training opportunities to excel and develop your career.
• The opportunity to continue your career at a world-leading institution.
• Sector-leading salary and remuneration package (including 39 days off a year)

Further information

If you require any further details on the role, please contact: Richard L Jones r.l.jones@imperial.ac.uk.

If you experience any technical issues when applying online, please email recruitment@imperial.ac.uk

Available documents

Attached documents are available under links. Clicking a document link will initialize its download.

Please note that job descriptions are not exhaustive, and you may be asked to take on additional duties that align with the key responsibilities mentioned above.

If you encounter any technical issues while applying online, please don’t hesitate to email us at support.jobs@imperial.ac.uk. We’re here to help.

About Imperial

Welcome to Imperial, a global top ten university where scientific imagination leads to world-changing impact.

Join us and be part of something bigger. From global health to climate change, AI to business leadership, here at Imperial we navigate some of the world’s toughest challenges. Whatever your role, your contribution will have a lasting impact.

As a member of our vibrant community of 22,000 students and 8,000 staff, you’ll collaborate with passionate minds across nine London campuses and a global network.

This is your chance to help shape the future. We hope you’ll join us at Imperial College London.

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