Who We Are:

Cardo Group is a social housing property maintenance company.

Our multi-company group specializes in maintenance, compliance, and retrofit services with a growing national footprint. With ambitious plans for further national expansion, we are committed to making a lasting impact in the industry.

Heatcare Oil and Gas Ltd are specialists in the provision of heating services and all trade reactive repairs across the Northeast of Scotland with a proven track record of success, we are poised for significant growth and are seeking an Office Manager to join our team on a 12 Month FTC.

Please note this is a 12 Month FTC covering maternity leave with the view to being long term.

This is a key role with exposure to leadership that will contribute to the overall success of the organisation.

Accountabilities/Responsibilities:

• Monitoring office staff emails, assisting where required
• Monitoring office staff workload, assisting where required
• Providing additional information requested by Housing Associations (Late Reasons/Outstanding Jobs)
• Vehicle maintenance bookings and management
• Mobile phone set up and maintenance
• Housing portal management and invoicing
• Approving office staff holidays
• Monitoring staff absence and covering where required
• Processing complaint and compliments
• Preparation of wages
• Preparation and distribution of out of hours on call email
• Monitoring jobs requiring Housing Association assistance
• Management of company Gas Safe register
• Monitoring engineer qualifications and training dates
• Arranging engineer and apprentice college courses
• Monitoring and booking vehicle MOT’s
• Analysers maintenance and servicing
• Monitoring engineer Disclosure Scotland applications and expiry dates
• Ordering office stationery
• Ordering office and engineer uniform
• Renewing company and engineer Gas Safe certificates
• Producing yearly out of hours rota
• Producing yearly office late rota

Skills & Experience:

• Proven experience in similar role
• Strong organisation skills.
• Robust Microsoft Excel skills
• Effective communication and interpersonal skills.
• Approachable Manner
• Ability to organise and Manage a team

Why Join Cardo Group?

At Cardo Group, we are growing, evolving, and building a stable foundation for long-term success. When you join us, you become part of a forward-thinking company that values innovation, integrity, and inclusivity.

We are dedicated to creating an inclusive workplace where everyone feels valued, respected, and empowered to succeed. We recognise that diverse perspectives strengthen our business, drive innovation, and help us better serve the communities we work with.

✅ Equity - We ensure fair opportunities for growth and success, removing barriers that may stand in the way.
✅ Diversity - We embrace different backgrounds, experiences, and viewpoints, knowing that diversity fuels creativity and progress.
✅ Inclusion - We foster a culture where every team member has a voice and feels a true sense of belonging.

At Cardo Group, EDI is more than a policy, it’s part of who we are. We actively promote an environment where all individuals, regardless of race, gender, age, ability, sexual orientation, or background, can thrive.

Join us and be part of a company that values you --exactly as you are.

Job Type: Fixed term contract
Contract length: 12 months

Pay: £27,000.00-£30,000.00 per year

Schedule:

• Monday to Friday

Application question(s):

• Do you have previous experience in a similar role?
• Are you happy to be office based?

Work Location: In person