Position Description

The position is for an experienced administrator to be responsible for all local financial and administration tasks to feed into the centralized financial processes within their region. They are responsible all aspects of local interaction with Clients, Suppliers, Employees and government agencies with regard to finance and administration. The position is directly managed by the Global Administration Manager but also reports to and works with the CEO and CFO where necessary.

Group Systems

The Group currently uses a variety of systems across the globe including Xero, that feed into a central reporting system. There include Quickbooks, FathomHQ, PeopleHR, PSOHub, Hubspot & Microsoft Office 365.

Main Tasks

Core Responsibilities Include (but are not limited to)

Key Responsibilities for Finance :

• All aspects of Client Invoicing including Purchase Orders, Employee Timesheets, compiling and sending invoicing, supporting evidence, dealing with Client queries and chasing receivables
• All aspects of Supplier Invoicing including Purchase Orders, receiving and reviewing invoices, dealing with supplier queries and organising payments
• Processing company expenses
• Assisting with Annual Audit

Key Responsibilities for Administration :

• HR related tasks
• Organising travel
• Maintaining company records and compliance with group filing requirements
• Client Queries and record keeping, supporting evidence
• Supplier Queries and record keeping
• Supporting the local business team
• Managing local fixed assets
• Post Logging
• Managing local supplies
• Assisting the Country CEO in all aspects of running the local offices
• Assisting the Global Administration Manager with central admin requirements

Key Competencies:

• Strong skillsets in English & Mathematics
• Office and or Administration experience
• Ability to work with the Executive Management Team
• Ability to work in a team environment
• Knowledge of a leading accounts package although training will be given
• Excellent time management skills
• Excellent Microsoft Skills
• Strong interpersonal skills for team engagement

Required qualities:

• Excellent Communication Skills
• Professional approach
• Ability to work under pressure
• Time management skills
• Excellent attention to detail
• Flexibility in approach to tasks
• Desire to learn new skills

Desired competencies:

• Initiative
• Tenacity

Person Specification

Qualifications:

Subject: Mathematics, English, business related topics Bookkeeping, Finance or similar

Level: School/College exam or equivalent

Experience:

5+ years of business administration experience is essential

Knowledge:

Understanding of office processes and the basics of record keeping, receivables and payables

Skills & competencies:

• Customer service focused: committed to providing exceptional customer service across all channels - written, telephone and face to face.
• Communication: the ability to communicate clearly and concisely
• Attention to detail: excellent attention to detail and written skills when communicating with others, both internally and externally
• Teamwork: willingness to assist and support others as required and get on with team members
• Time management/organisation: accomplish objectives effectively in an efficient and timely manner

Personal attributes:

• Professional approach (essential)
• Confident manner (essential)
• Positive approach to change (essential)
• Willingness to learn
• Methodical working

Other:

• Office 365 experience (essential)
• Sharepoint knowledge (desirable)

Job Types: Full-time, Permanent

Pay: £22,000.00-£26,000.00 per year

Benefits:

• Company pension
• Cycle to work scheme
• Free parking
• On-site parking
• Private medical insurance

Schedule:

• Monday to Friday

Work Location: Hybrid remote in Carlisle CA3 0JG

Application deadline: 04/04/2025