Are you a skilled organiser with a passion for supporting senior executives while ensuring smooth office operations? Our client, a premium, global wood flooring company is seeking a dedicated and professional Executive Assistant/Office Manager to join their team in Carnforth. This is a fantastic opportunity offering a dynamic role with a well-respected business operating across the UK, Australia, and North America.

The Role

This pivotal position will support the Executive Management Team, oversee HR compliance, and manage facilities to ensure smooth operations across the business.

Key Responsibilities

Executive Support

• Provide high-level support to the Executive Management Team, handling sensitive and strategic tasks with discretion.
• Manage diaries, travel arrangements, and meeting agendas for senior executives.
• Prepare and submit reports, take meeting notes, and monitor post-meeting actions.

HR Administration and Compliance

• Coordinate UK recruitment, onboarding, and offboarding processes.
• Maintain employee records, job descriptions, and organisational charts.
• Ensure HR and H&S compliance, updating policies in line with UK legislation.
• Collaborate with line managers to coordinate training plans and maintain the training matrix.

Facilities Management

• Oversee day-to-day operations of the Carnforth office.
• Manage leases, office refurbishments, and the company car fleet.
• Ensure compliance with H&S standards across offices and showrooms.

External Relationship Management

• Coordinate with HR consultants, recruitment partners, and H&S consultants.

Line Management

• Directly manage the office receptionist, delegating facilities tasks as required.

Requirements

What We’re Looking For

• Proven experience in executive-level coordination, ideally for multiple directors
• Exceptional time management and organisational skills.
• Strong communication and multitasking abilities.
• Proficiency in Microsoft Office 365 and related applications.
• A proactive, “can-do” attitude and ability to meet deadlines.
• Discretion and professionalism in handling confidential information.

Benefits

• Salary range - £40k-£50k
• Up to 10% matched pension contributions
• 25 days holiday plus statutory
• Ability to purchase 5 days additional holiday
• Company bonus scheme based on profit share
• Free parking and access to electric charging facilities
• Staff discount on all our product range
• Free staff snacks, fruit etc
• Outdoor BBQ area for summer BBQs
• Regular lunches provided, pizza etc

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