Overview

The position will report into the Event Manager and is part of a dynamic team responsible for all meetings, events and cricket at The Guildford Pavilion. The role involves assisting with event preparations, general administration and cricket operations.

This is a great opportunity to start a new career within the events industry.

We are looking for an enthusiastic and ambitious individual, who wants to be part of a thriving business and keen to learn the ropes of the Events Industry.

Pre-Events

• Set up for events - this will include tables, chairs, equipment, teas, coffees and refreshments to The Guildford Pavilion operational standards
• Liaise with the Event Manager or Event Executive and follow the set-up instructions on the BEO
• Attend to any bar management required
• Ensure the building is ready for client requirements, for example, checking car park, entrance, reception and toilets for cleanliness
• Attend briefing sessions for upcoming events
• Ensure all required risk assessments are complete prior to events with the Events Manager
• Be aware of the fire/evacuation/safety procedures for that specific event

Events

• Be a point of contact for the suppliers, including caterers on the day of the event
• Work the bar for each event as required and replenish stock
• Be aware of alcohol license agreements for each event
• Set up and break down of equipment, furniture and refreshment stations for the event
• Open up and lock down of rooms/buildings used for the event

Post Events

• Clear down and reset for next event
• Ensure that the kitchen and bar area are clean after each event

Cricket Season

• Seasonal weekend work (April-September) 1 weekend off per month. Ad-hoc weekend work during the Autumn/Winter (September-April)
• Be the lead to work on cricket events during the summer cricket season
• Liaise with Surrey County Cricket Club and Guildford Cricket Club with regards to their requirements during the summer cricket season and ensure a tight event schedule is set up
• Work with the team on introducing additional income streams during cricket season
• Work 3 out of 4 weekends to ensure the Pavilion is set up and welcoming for all cricket guests

Bar

• To keep the bar area locked at all times when not in use
• To keep the bar area tidy and clean
• Conduct weekly bar stock checks for the General Manager
• Work the bar for each event as required
• To keep ice stocks at appropriate level
• To keep equipment maintained and report breakages
• Accept and check deliveries

Facilities

• Arrange orders for bar stock if requested by the General Manager
• Report any work required to be carried out within the building
• Support the General Manager with the facilities management of the building
• Report any damaged equipment to the General Manager
• Take meter readings for electricity, gas and water

Qualifications

• Previous experience in hotel, hospitality, or restaurant settings is preferred but not essential.
• Strong organisational skills with the ability to manage multiple tasks simultaneously.
• Excellent time management skills to prioritise tasks effectively during busy events.
• Exceptional communication skills to engage with guests and team members professionally.
• A proactive attitude towards problem-solving and a willingness to learn new skills.
• Experience in fundraising or event coordination is a plus but not required.

Job Type: Full-time

Pay: £25,500.00-£26,500.00 per year

Additional pay:

• Bonus scheme

Benefits:

• Company pension
• Discounted or free food
• Free parking
• On-site parking

Schedule:

• Flexitime
• Monday to Friday
• Weekend availability

Application question(s):

• Please tell us why this role sounds interesting to you?
• Please tell us why you think you are suitable for the position?
• Please advise when you are you available to start?

Work Location: In person

Application deadline: 08/04/2025
Reference ID: TGP00032025