Company Overview

The Petrotec Group history began in Portugal, in 1983. Over the years we have been following an ambitious path, coupled with an investment and innovation strategy that has contributed to the company’s strong reputation and international expansion.

We have become one of the main players in the market, working directly in 8 countries and with distributors in more than 84 countries, incorporating 20 companies. The Petrotec Group includes a group of companies, whose activity is focused on the production, marketing and technical assistance for equipment and systems for the storage, distribution and retail areas of the oil and non-oil industry.

Our strong identity and culture of ambition is due to the people who constitute this team and that is why we promote unique know-how, experience, talent and, above all, passion in each gesture. This is the only way we can grow daily. In the Petrotec Group we do not only promote competence, we also fuel values such as excellence, trust and stability and we commit ourselves to giving our more than 1100 employees the opportunity to evolve in their individual and career skills. This allows us to achieve the best results every day for 40 years.

Petroassist UK Ltd is part of the Petrotec Group of Companies. We are a nationwide sales, service and installation business, selling and maintaining a range of forecourt equipment including Fuel Pumps, EV Charging, Payment Terminals, Tank Gauges, EPOS, Car Wash & Valeting and other ancillary equipment.

Summary

The Contracts Administrator (Finance) is responsible for liaison and coordination of extra to service contract works and service type projects. This role includes but is not restricted to external and internal customer liaison with regards to extra to service contract works, service type projects, coordinating these works from initiation through to provision of information for effective invoicing.

Responsibilities

• Liaising with key account customers on extra to contract works requests ensuring sufficient information is available to enable works to be quoted, updating customers on progress status chasing for financial submissions and ensuring satisfactory work completion to enable effective invoicing.
• Initiating quotations & tenders that will involve discussions to agree best pricing with subcontractors being obtained.
• Post Quote approval moves to service
• Liaise with Finance team on service 'extra to contract works and service ‘projects’ ensuring adequate information to ensure invoicing can proceed to meet business deadlines and aged calls are closed down.
• Reviewing and reconciliation of contract and extra to contract calls to ensure correct treatment
• Ensuring correct values are entered into SV Orders and customer systems where applicable
• Trend analysis to track ‘extra to contract’ works
• To be the go-to person for understanding customer contracts, what’s included what’s not.
• Weekly reporting on the number of closed calls, both contract and extra to contract to enable short term forecasting
• Understanding ‘Quotes Outstanding’

Requirements

• Self-motivated & able to work unsupervised within a strong cohesive team.
• Ability to prioritise work to ensure key milestones and deliverables are met.
• Strong oral and written communication skills.
• Strong customer interface skills.

Qualifications

• A good general sound education with the qualifications in maths and English.
• Applicants must have at least 4 years’ experience of working within a service/administration environment and have good communication skills.
• Proficient in MS Office packages - advanced user of Excel

If you are ready to take on a new challenge in a dynamic environment, we invite you to apply for the Contract Administrator position at Petroassist UK Limited today!

Job Type: Full-time

Pay: From £23,000.00 per year

Benefits:

• Company pension
• Free flu jabs
• Life insurance
• On-site parking

Schedule:

• Monday to Friday

Work authorisation:

• United Kingdom (required)

Location:

• Loanhead EH20 9HT (required)

Work Location: In person

Expected start date: 13/04/2025