To lead the development and delivery of Contract Management processes for a specific category of spend within a £20-40m spend portfolio to achieve 5% annual savings and contribute to the overall supply strategy for non-pay spend.

The post holder will be responsible for ensuring that all contract management is compliant with Standing Financial Instructions and other regulatory directives (e.g. tendering limits) and for ensuring that an efficient and responsive service is provided in line with agreed service levels.

As the recognised DT&I; Contract Management expert, the post holder will provide purchasing and commercial contract advice throughout the Trust and support the department to ensure the achievement of performance targets agreed through the Supply Management Group.

• Ensure that all Technology (including Infrastructure and Software) contracts and S&M; agreements are stored in a central location
• Work with the Trust purchasing department to develop contracting standards and best in class clauses
• Implement a Strategic Contract Management framework that covers the following criteria for the Trusts strategic business relationships:
• Operational Handover
• Governance & Compliance
• Performance, Service Levels and Penalties
• Continuous Improvement
• Development and Innovation
• Change Control
• Forecast and Spend Management
• Risk Management
• Exit Management
• Establish core contract management processes to monitor and manage contract compliance including change control
• Meet with the Trust’s primary suppliers and manage the Quarterly Business Review meetings
• Review contracts to identify cost savings initiatives. Manage an annual set of targeted initiatives from identification through to delivery

Working within the DT&I; Commercial & Finance Team consisting of Heads of Sourcing, Finance and Business Managers. The Supplier & Contract Manager lead is responsible for the health of the strategic contracts and the business processes that underpin them. The role is integral to the team to ensure that all source to pay activities are coordinated across the team and that the most value is extruded from our key technology partners over the term of their contracts. The Commercial and Finance Team are highly collaborative, resourceful and motivated to source and deliver the very best systems and services for patient care.

To lead the development and delivery of Contract Management processes for a specific category of spend within a £20-40m spend portfolio to achieve 5% annual savings and contribute to the overall supply strategy for non-pay spend
The post holder will be responsible for ensuring that all contract management is compliant with Standing Financial Instructions and other regulatory directives (e.g. tendering limits, EC supplies directives) and for ensuring that an efficient and responsive service is provided in line with agreed service levels
As the recognised DT&I; Contract Management expert, the post holder will provide purchasing and commercial contract advice throughout the Trust and support the department to ensure the achievement of performance targets agreed through the Supply Management Group
Manage and develop supplier commercial relationships
Act as the specialist Commercial Contract professional within IT for the Trust
Provide professional procurement and strategic contracting services and advice to the organisation
Establish and maintain contract management strategies, policies, and procedures which comply with the general principles of ‘equality of treatment’ and ‘transparency’ set out in the Public Procurement Regulations. To interpret the Public Procurement Regulations and provide legal guidance to the Trust on specific procurement issues as and when required
Ensure that all Technology (including Infrastructure and Software) contracts and S&M; agreements are stored in a central location
Work with the Trust purchasing department to develop contracting standards and best in class clauses
Responsible for the delivery of annual reduction of 5% revenue (or 10% capital if applicable) saving
Validate the operating budget, ensuring that that all operating spend is contracted and aligned to financial forecasts
Provide compliance checks and financial validation of Contracts v Purchase Orders and Invoicing (when required)
Provide specialist advice and guidance to departments during the annual business- planning round to draw up savings plans and support business cases for capital equipment bids and service development initiatives, which involve significant third party expenditure. Assist departments in monitoring expenditure patterns against agreed savings targets and recommend intervention options
To set long term plans and development strategies. Able to plan and lead the work of a number of projects to achieve departmental objectives and performance standards
Manage conflict between and with internal and external stakeholders during supply projects and the implementation of new procurement policy and procedure

Develop sourcing and contracting strategies for IT, to include but not limited to:

Capture of short-term savings through price negotiation with existing suppliers
Challenge status quo of existing supply arrangements and utilise sourcing leverage to improve the Trust’s commercial position.
Challenge status quo of existing technology and service arrangements to be able to leverage product changes. Reduce fragmentation of supply and cost by presenting the case and persuading technology users to standardise to a consolidated list of suppliers.
Challenge status quo of existing processes, to optimise wherever possible. Analyse ordering processes and design and implement process change to reduce handling, processing, inventory, and joint costs with suppliers.