About us

Chepstow Mencap is an independent charity offering non-residential opportunities, care and support for adults with all kinds of learning disabilities. It was established over 50 years ago by a group of parents who wanted their children to experience new things, be safe and develop independent life skills. Following a National Lottery Fund, we have been based at a beautiful, refurbished School House, known as the Board School since 2020. This has become a vibrant hub for the people using our services and our local community, offering fantastic facilities.

About the role

We have an exciting opportunity for a part time Finance Manager (18 hours per week). The successful candidate will be responsible for the financial activities and health of Chepstow Mencap, providing information, advice and guidance to the Trustees to ensure decisions are made in the best interest of the charities objectives, while ensuring legal and statutory financial compliance is maintained.

Working as a member of the management team, the role holder is required to have an in depth understanding of the activities of Chepstow Mencap and will be responsible for:

Financial/Management Accounting

• Preparing and delivering accurate monthly management accounts.
• Setting and maintaining annual budgets, working with stakeholders to manage any variances.
• Providing regular reporting to the Trustees and other stakeholders as and when required, providing financial information to non-financial people, in a way they can understand.
• Maintaining an accurate balance sheet and profit and loss account.
• Reporting on the Charity’s income and reconcile all income streams.
• Reporting and monitor expenditure

Statutory and Legal Compliance

• Ensuring that all accounts and associated documentation are prepared with a high degree of accuracy for auditing on an annual basis.
• Working with auditors to provide and explain additional information as and when required.
• Ensuring compliance with all legal and statutory reporting purposes.
• Ensure internal policies and procedures comply with all charity and company laws.
• Preparation of annual return for Charity Commission and Companies House

Day to day Accounting

• Invoicing independent service users and chasing up the payment of outstanding invoices
• Liaising with the local authorities and out of county authorities to manage Contracts and payments owing, chasing up outstanding payments as required.
• Preparing accurate financial journals
• Checking timesheets, preparing monthly salary calculations (for our external payroll) and processing salary payments by BACS each month.
• Keeping and maintaining confidential records relating staff in line with GDPR requirements.
• Processing monthly expense claims from staff.
• Ensuring all invoices are paid within the agreed terms.
• Negotiating contracts with suppliers (including utility suppliers, building contractors and insurers) and agreeing contract terms with suppliers as and when required.

Monthly statistics

• Providing stats for budget preparation and monitoring

Income Generation

• Writing and/or supporting with the submission of bids for external grants and funding, ensuring that all applications comply with the charity’s aims and objectives.

About the role holder

The successful candidate will be a Finance professional with experience of working in a standalone role and meet the following requirements:

An AAT or ACCA or equivalent qualification

A high degree of verbal and numerical literacy

Strong interpersonal and influencing skills

Leadership skills

Time management and organisational skills

Exceptional levels of attention to detail

Job Type: Part-time

Pay: Up to £17.95 per hour

Expected hours: 18 per week

Schedule:

• Monday to Friday

Work Location: In person

Reference ID: FINMAN25