We are looking for an enthusiastic and proactive Events Assistant and Wedding Coordinator for the Square.

Part of Quarter, the Square is an exquisite venue, combining an exclusive private members club, fine dining restaurant, cosy cocktail bar and gorgeous ‘secret garden’. The Square is also one of the most sought after event spaces in the city, playing host to an wonderful range of private events, weddings and other celebrations in a sumptuous, artsy setting.

With the support of the Private Events and Wedding Manager, our new Events Assistant and Wedding Coordinator will be involved in weddings and private events - from the planning through to the event itself, and will play a key role in providing a welcoming service to our valued members and guest, and ensuring that the Square’s reputation for excellence is upheld! This position offers 38 hours per week, and will involve some evening and weekend work on rotation.

Key information for the Events Assistant and Wedding Coordinator position:

Salary: £26,154 per annum package. This package comprises a basic salary of £24,292.85 per annum (based on 38 hours per week - pro rated from the full time salary of £26,850 per annum) plus £1861 per annum in service charge (paid monthly)

Hours: Close to full time, 38 hours per week, working to a rota including a good deal of ‘daytime’ work, but with evenings and weekends worked into the schedule to allow you to work on some events

Company perks:

• Great development and fantastic opportunities for progression
• Fun but productive working environment with a strong training ethic
• Free food on shift
• The Square is part of Quarter, an independent hospitality group in Clifton, Bristol. As such you’ll enjoy a staff discount offering 20% discount in our restaurants and friends and family rates within our hotels
• 10% off your bus tickets to work via First Bus Commuter Travel Club
• Discounts with a range of local businesses, from gyms and spas, to hairdressers, family-friendly activities and more!
• Christmas off (the venue will close for around a week, reopening in time for the coveted Square New Year’s Eve party)
• Discounted Gym membership at Anytime Fitness on the Clifton Triangle and other local discounts including hairdressers
• Regular company socials and parties our staff to say thank you (with free food and a few free drinks!)
• Cycle to work scheme

What you’ll be doing as Events Assistant and Wedding Coordinator:

• Assisting the Private Events and Wedding Manager with all events administration, the Square diary and enquires: responding to enquiries, arranging show-arounds, booking a range of private events and weddings
• Assisting in the running of events on the day including team briefings, set up, working the event (including food service, taking orders etc) and/or handing over to the bar/kitchen
• Acting as the wedding coordinator for specified weddings
• Responsible for attending to all club members ensuring they are greeted well and taking orders as needed
• Responding to guest or member enquiries and complaints according to company procedures
• This role will involve working evenings and weekends on a rota basis

What are we looking for in our Events Assistant and Wedding Coordinator?

• Impeccable customer service and networking skills
• An engaging and confident person who is able to meet, greet and ensure our members are happy on a daily basis
• Adaptable and creative
• Someone who is organised and confident using various software including Excel
• An excellent communicator with exceptional attention to detail
• A go-getter who is willing to get stuck in to the different elements of this role!

The next steps:

To apply for this position, please send your CV and covering letter (ideally as PDF documents) via the ‘apply now’ button. The interview process will involve a first round telephone interview with a member of the HR team and subsequent final round will involve a face-to-face interview at the venue.

The closing date for applications is Friday 11th April 2025. We reserve the right to close this role before the given deadline in the event a suitable candidate is found.

MP