The Kingscote Barn is an award-winning family run wedding and events venue with unique accommodation set in a stunning Cotswold countryside location.

We have an exciting Full Time opportunity to join our friendly weddings team. With over 200 events taking place each year, this fast-paced role has plenty of opportunities to enhance your career in a fulfilling role.

Are you interested in people and delivering those special occasions and events? Do you thrive when multi-tasking and getting things done?

Then why not be part of the buzz in creating unforgettable experiences for every client and their guests while at The Kingscote Barn.

About the Role

As a Wedding & Events Coordinator you will be responsible for ensuring your events run smoothly and exceeds your clients’ expectations

This is a hands-on role and guaranteed to be different every day. You will be working very closely with our housekeeping team and catering partners.

This role is 5 days a week including weekends on a rota basis. Working hours are usually 9-5.30pm including some evening shifts.

About You

If you are passionate about weddings, love to multi task and have an excellent attention for detail this might be the job for you.

All our couples & guests are individual so understanding their needs is key to ensuring you and the team can exceed their expectations.

At Kingscote barn we like to invest in our people and we encourage you to develop and shine whilst with us. Full training will be given in any areas that are required.

Your Key Responsibilities

Events planning and coordination

• Working closely with clients to understand their vision, requirements and preferences for their wedding or event
• Managing event schedules, timelines, supplier relations, ensuring all details are well organised
• Overseeing event set ups and on the day coordination, ensuring all elements run smoothly from start to finish
• Deal with any issues that arise promptly and professionally

Sales

• Arranging and conducting viewings of the venue and accommodation
• Ensuring conversion of enquiries to confirmed bookings
• To hit sales targets, you will need to be creative and flexible when discussing options with potential customers
• Taking event bookings and room reservations using CRM systems

Client Communication

• Be the main point of contact for couples, responding promptly to emails, calls and in person enquiries. This includes preparing function sheets, invoicing and helping clients plan their event
• Advising clients on wedding & event planning, trends and recommendations for suppliers
• Ensuring clients’ needs and expectations are exceeded throughout the planning process

Supplier management

• Sourcing and coordinating suppliers ensuring excellent service
• Planning pre event set up timings and post event collections

Post Event follow up

• Conducting post event evaluation with clients to gather feedback and ensuring total satisfaction
• Handling all necessary follow up tasks post event
• Recording and resolving any issues that occurred during the event

You will need:

• A passion for delivering exceptional customer service and creating memorable experiences
• A degree in events management/hospitality or at least 2 year 's previous experience in hospitality or events with wedding experience desirable
• Strong communication skills
• A flexible attitude and the ability to manage multiple tasks under pressure
• Excellent organisational skills and impeccable attention to detail
• Be a confident sales person
• Be polished and professional in your appearance
• You should have good IT skills

Benefits

We are dedicated to making Kingscote Barn an exciting, inspiring place to work and in return for your hard work we offer these benefits:

• Competitive salary from £27,000 depending on experience
• Plus significant Sales bonus
• Company pension scheme
• Staff stays
• 28 days Annual Holiday (increasing up to 33 days)
• Company social events
• Exclusive access to our PIRX benefits & discounts platform
• Monthly rewards program
• Venue closure over Christmas
• Free onsite parking
• Discounted events at Kingscote Barn

All applicants will need to provide their CV and a covering letter outlining suitability for the position and why they want to work at The Kingscote Barn.

Application deadline Sunday 6th April 25

Job Types: Full-time, Permanent

Pay: From £27,000.00 per year

Additional pay:

• Bonus scheme

Benefits:

• Company events
• Company pension
• Employee discount
• Free parking
• On-site parking
• Referral programme
• Sick pay

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• Weekend availability

Ability to commute/relocate:

• Tetbury, GL8 8YE: reliably commute or plan to relocate before starting work (required)

Experience:

• Hospitality/Events: 2 years (required)

Work Location: In person

Application deadline: 06/04/2025
Reference ID: Wedding Coordinator