Accounts Payable Assistant at urbanest

Location: Covent Garden, London

Salary: £29,000 per annum plus discretionary 10% bonus.

Hours: 37.5 hours per week Monday to Friday the working hours; 9:00am - 5:30pm

We are looking for an Accounts Payable Assistant to join our finance team. This is an excellent opportunity for someone looking to gain or further their experience in a growing business. You will be working closely with the Accounts Payable Supervisor, and on-the-job training will be provided. In this role, you will support the team with the management of accounts payable and contribute to the smooth running of the finance function.

Key Responsibilities as Accounts Payable Assistant:

• Monitor and manage the Accounts Payable inbox.
• Process purchase orders for expenses related to both operating properties and properties under development.
• Ensure supplier invoices are authorised according to company policy.
• Prepare development payment runs and upload payments into the banking system.
• Post payments to Netsuite in a timely manner.
• Set up new supplier accounts in accounting software and complete necessary new supplier checks according to company processes.
• Review and post staff expense claim forms.
• Prepare supplier statement reconciliations.
• Maintain and tidy the purchase ledger, ensuring all invoices are matched to payments and that all direct debit payments are recorded.
• Manage the corporate Amazon account, ensuring invoices are submitted to Netsuite and paid on time.

Tax:

• Prepare and file CIS returns.
• Reconcile CIS creditor balances.

Skills and experience we’re looking for:

• A proactive and detail-oriented individual with a keen interest in finance.
• Some experience in accounts payable or a finance-related field is advantageous but not essential.
• Strong communication and organisational skills.
• A positive attitude and willingness to learn and develop.
• Experience with Netsuite preferred but not essential

Benefits

• 25 days paid holiday plus bank holidays.
• Travel & Cycle to work Loan
• Recruitment bounty when you refer a friend to the business
• Company pension contribution of 7%
• Support with health and wellbeing - The Gym Group discount, access to Headspace wellbeing app and 24/7 Employee Assistant Programme
• Staff parties
• Life assurance
• Perkbox - variety of discounts to use on a variety of different high street stores.
• Training and Development

This is a wonderful opportunity to join an ambitious, thriving and professional company, located in the heart of London. We started in 2009 and are now a 210+ strong team working every day to embody our values: Integrity, Development, Energy, Achievement and Support.

Our head office is in Covent Garden, and we operate a 24/7 business out of nine communities across the city; (King’s Cross, St Pancras, Hoxton, Tower Bridge, Victoria, Vauxhall, City, Westminster and Battersea) with over 4,600 total beds. We opened urbanest Battersea in September 2024, one of the world’s most sustainable student accommodation buildings, and look forward to opening our 10th property, urbanest Canary Wharf in 2026. Our largest project to date with 1,784 beds, urbanest Canary Wharf will further enhance our sector leading status when it comes to sustainable developments.

Our communities each have a unique feel with buzzing social areas and quiet study spaces for our residents, and we are proud to offer an amazing living experience with students who attend top universities such as King’s College London, the London School of Economics, University College London and New York University. We have a co-ordinated calendar of in-house events that helps students discover London and truly enjoy their time with us, ensuring urbanest has a positive impact during this developmental stage of their lives, serving us in our Mission:
" To enhance university life by delivering responsible, sustainable communities across London."

At urbanest we are proud of our incredible work culture, and we all come together at different events throughout the year to celebrate our achievements. We are also pleased to offer numerous staff benefits, including discounted gym membership, travel to work/cycle to work loan, a generous company pension contribution, access to Wellbeing app Headspace, and more. Join us at urbanest and help us achieve our Vision of “a living and working experience better than yesterday; even better tomorrow.”

Due to the nature of our business and this specific role there are other adhoc tasks which occur throughout the annual lifecycle - this JD is not exhaustive.

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