Office Manager - Local Construction Company

Are you an organised, proactive, and detail-oriented individual with strong communication skills? Do you thrive in a dynamic, fast-paced environment and want to be a key part of a growing construction company? We’re looking for an experienced Office Manager to join our team and help us streamline operations, enhance communication, and ensure the smooth running of our office and project processes.

Key Responsibilities:

• Client & Supplier Communication:
• Respond to inquiries and arrange surveys.
• Liaise with clients, professionals, sub-contractors, and tradespeople to ensure smooth communication.
• Assist the estimator in obtaining cost estimates from suppliers and sub-contractors.
• Prepare and send final proposals to clients.
• Project Coordination:
• Manage project schedules, arranging meetings, site visits, and appointments.
• Work closely with Project Managers to plan weekly schedules and targets.
• Track the quote process and monitor key performance indicators (KPIs).
• Take notes and record actions during weekly project meetings.
• Process & Systems Management:
• Champion office processes and systems, ensuring efficiency and organization across the company.
• Manage the company CRM, keeping it up-to-date with relevant data and project information.
• Documentation & Reporting:
• Oversee project documentation, ensuring version control and proper filing.
• Assist in compiling project reports and presentations.
• Monitor and maintain records of health and safety audits and inspections.
• Marketing & Social Media:
• Regularly update and manage the company’s social media platforms, keeping clients and followers engaged.
• Facilities & IT Support:
• Coordinate office IT, facilities, and transport needs.
• Bookkeeping Support (Desirable):
• Experience with Xero for bookkeeping input and creating payment runs is a plus!

What We Are Looking For:

• Experience: Previous office management or administrative experience, ideally within the construction or project-based industry.
• Skills: Excellent organizational, time-management, and communication skills.
• Tech-Savvy: Proficiency in CRM software, project management tools, and Microsoft Office Suite, particularly strong in Excel.
• Attitude: A proactive and flexible approach, with the ability to manage multiple tasks and deadlines. Initiative manage own workload and drive things forward.
• Passion: A drive to help us grow and improve operations while maintaining a positive, professional atmosphere.
• Bookkeeping: Experience with Xero for bookkeeping and payment processing.

Why Join Us?

• Impact: You’ll be a key part of a small, dynamic team, helping to shape the future of our growing business.
• Growth: Opportunities to develop your skills in the construction industry and take on new challenges.
• Support: A supportive and collaborative work environment where your contributions are valued.

Job Types: Full-time, Permanent

Pay: £30,000.00-£35,000.00 per year

Benefits:

• Company pension
• On-site parking

Schedule:

• Monday to Friday

Work Location: In person