Are you an experienced EA?
Do you have experience of working with Senior Management?
Do you have experience of working in a growing SME?
Do you have Office Management experience?
Do you thrive when working at pace?

It’s an exciting time for us at Global Mediation , our business is growing rapidly. We are located in our bespoke modern offices in Finchley Central and have an exciting new full-time office based (on-site) role available.

We are looking for an experienced EA/Office Manager, to deliver high level support to our Chief Operating Officer and Business Operations Manager.

We are a diverse, inclusive, and supportive team that work together to encourage each other’s growth and the growth of the business. We really care about what we do, and we thrive on providing a quality service that makes an impact by reducing conflict and creating harmony.

You daily tasks will include:

• Maintaining accurate records and files (DBS and other).
• Providing administrative support for projects as necessary.
• Create and maintain the meeting calendar including staff meetings, training days, away days.
• Receiving visitors and providing refreshments.
• Maintaining the office environment including ordering supplies and liaising with external contractors, including management of office budgets, expenses and petty cash.
• Landlord and building management liaison.
• Access control - allocation and recording of access fobs.
• Administrative onboarding/offboarding of staff.
• Proactive management of Health & Safety, including all relevant documentation.
• Diarising of renewal dates for all subscriptions and insurances relevant to the business.
• Completion of annual Risk Assessment.
• Co-ordinating annual PAT testing of equipment.
• Compilation and submission of credit card logs to accounts.
• Maintenance of physical and electronic filing systems.
• Office functions and events working with the Executive Assistant to the CEO to plan and execute events.
• Administrative assistance to other areas of the business, including the mediation team and training company when on-site.
• Any other duties as may, from time to time, be assigned to you.

We are looking for someone with the following skills and experience:

• Three to five years experience in an EA/PA or Senior Administrative role.
• Outstanding time and workload management skills.
• Ability to take initiative and work independently.
• Flexibility to adapt to different requirements when necessary.
• Strong communication skills.
• High standard of English oral and written communication.
• Organised, reliable and highly efficient.
• Software skills: Microsoft Office Suite at intermediate level.
• Handle sensitive and confidential information with discretion.

You will be joining an expanding, ethical company, passionate about resolving conflict , and delivering people centric training, where new ideas are welcomed, and each member of the team is encouraged and supported to flourish and develop to their highest potential.

Benefits include:

• Full training and support
• Annual Performance Reviews
• Competitive Salary
• Free Drinks and Breakfast
• 25 Days Holiday Allowance
• 8 Personal Days to cover sickness or a need to WFH
• Pension Scheme
• Childcare Voucher Scheme
• Private Medical insurance
• Healthcare Cash Plan
• Volunteer Days
• Employee Assistance Scheme
• Employee Benefits

Full-time role, 37.5hrs per week - Monday to Friday, 9am-5pm.

Salary range circa £37,500-£40,000 pa

Due to the nature of the work, this role is NOT suitable for remote working.

Global Mediation is committed to fair recruitment and equal opportunities.

Candidate must have the right to work in the UK

Job Types: Full-time, Permanent

Pay: £37,000.00-£40,000.00 per year

Benefits:

• Additional leave
• Company events
• Company pension
• Discounted or free food
• Employee mentoring programme
• Health & wellbeing programme
• Paid volunteer time
• Private medical insurance
• Sick pay

Schedule:

• Flexitime
• Monday to Friday

Ability to commute/relocate:

• London, N3 2JX: reliably commute or plan to relocate before starting work (required)

Experience:

• Office Management or Senior Administrative: 3 years (required)
• EA/PA: 3 years (required)

Work authorisation:

• United Kingdom (required)

Work Location: In person