Job Overview
MAIN PURPOSE:

The Finance Manager is responsibility for leading the day-to-day operation of finances, ensuring all invoicing, supplier payments, accounting and payroll matters relating to Lindfield Christian Care Home are prepared, recorded and verified in an efficient, prompt and systematic manner as required by regulations and/or by the Trustees and the Registered Manager.

Main Duties:

Summary of key responsibilities:

• The main financial system used for accounting and payroll is Sage. The Finance Manager will have and will maintain a high level of capability using this system, in addition to having a good knowledge of other essential IT packages (e.g., MS Excel and MS Word).
• To embrace current technologies to drive efficiency (e.g., online banking and communications with staff and residents).
• To actively participate in personal and professional development opportunities.
• To undertake invoicing and, in conjunction with the Registered Manager, contract issues relating to residents/relatives, and be available each month to ensure the staff payroll is performed on time.
• To maintain confidentiality at all times.
• Follow the Home’s policies, procedures and guidelines at all times.
• Be supportive of the Christian Ethos of the Home and continuously improve the service through innovative financial leadership.

Regular record-keeping/accounting:

• Ensure that resident fee invoices (both for self-funded residents and for West Sussex PCT/WSCC funded residents) are prepared, verified and issued in a timely way and that new resident deposits are securely accounted for in a segregated bank account.
• Arrange resident DD collections/refund payments where relevant.
• Prepare/verify monthly payroll records and payments, including HMRC tax/NI returns, and maintain other relevant records (e.g., holiday pay).
• Prepare required information such as Employer Annual Return, P45/P46 as required and annual P60s for all employees.
• Prepare/verify supplier records and payments.
• Prepare, post and reconcile all relevant accounting entries.
• Maintain banking arrangements (including deposit accounts) to ensure cash and other assets are secure and held efficiently, and prepare a monthly reconciliation of all bank accounts.
• Review resident/supplier aged balances for any late/disputed invoices or queries.
• Maintain full and accurate records for all financial transactions and prepare Monthly Financial Report and comparison against budget.
• Provide reports, information and assistance to the Trustees and Registered Manager relating to the finances of the Home as reasonably required.

Annual financial statements/audit/budget:

• Liaise with Auditor and Trustees during the annual and mid-year audits.
• Prepare information as required to support the year-end process (including accounting information required for the SORP/financial statements and Charity Commission returns) and the audits.
• Assist the Trustees and Registered Manager in preparing the annual budget by providing information and assistance as reasonably required.

Work collaboratively with the Registered Manager:

• To ensure that robust financial procedures are documented and consistently followed and ensure all accounting records are accurate, verified and prepared in a timely manner, including a robust quality assurance framework to monitor finances and provide continual improvement.
• To ensure that all resident contracts are properly effected and implemented, and ensure that any contractual or financial issues are promptly managed with residents or, if applicable, their relatives or attorneys.
• To provide a range of effective communication methods including minutes of finance committee meetings to ensure management and trustees are well informed on any financial aspect of the service.

Regulations, legislation and compliance:

• To ensure finance policies and procedures remain compliant with accounting regulations.
• Health and Safety at Work Act [1974] and COSHH regulations to be observed and maintained at all times

Duties to the Trustees:

• To keep the Trustees informed and updated on all significant financial matters on a timely basis. In particular, to assist the Registered Manager in the preparation of a comprehensive report on the activities of the Home for the Trustees bimonthly meetings; including proposals for capital expenditure, funding information, etc.
• To attend Finance Committee meetings and other ad-hoc sub-group meetings as required.
• To ensure that financial activities of the Home are undertaken in full compliance with the policies and procedures required by the Trustees and relevant legislation.

Other duties:

• To undertake such other duties commensurate to the role that from time to time may be reasonably requested by the Trustees.

Professional development:

• Undertake relevant activities to meet the training objectives in your Personal Development Plan that may be required to maintain and improve your knowledge.
• Undertake the following mandatory training to keep up to date with legal requirements:

Health & Safety at Work Twice annually

COSHH Twice annually

Manual Handling of objects Twice annually

Fire Training Twice annually

Safeguarding Vulnerable Adults Annually

Infection Control Annually

Equality, Diversity & Inclusion Annually

GDPR Annually

First Aid Annually

All courses are subject to alteration and review, both in content and frequency. You will also be required to attend any other training relevant to your Job Description. Failure to complete these courses is a breach of your Contract of Employment and may lead to disciplinary action.

This post is subject to an enhanced DBS Check.

Job Types: Part-time, Permanent

Pay: £32,000.00-£35,000.00 per year

Expected hours: 15 - 21 per week

Benefits:

• Company pension

Schedule:

• Monday to Friday

Work Location: In person

Reference ID: Finance Manager